During your first day of the 6 day workshop, I collect personal data on your Client Registration Form.

I use your name, address and date of birth to identify you. Your paperwork will kept in a locked cabinet.

I use your phone number and/or email address to contact you about your appointments and treatment. Please be aware when you contact me via email or text, I cannot guarantee the security of information.

I also may enter your name and email address into an online mailing tool which allows me to send an approximately monthly newsletter. I would like to keep you up to date with e.g. training, useful info & availability but you can opt out of this at any time. Mailchimp’s privacy statement can be found here https://mailchimp.com/legal/privacy/

None of your details are used for marketing purposes. 

Medical, health and lifestyle information are all used to ensure I give you a safe and appropriate treatment.

Client Registration forms and treatment records are all kept in paper format in a locked cabinet.

After 7 years, forms & records will be shredded and electronic records deleted. If, during treatment, the client is under 18 or there is litigation involved with the injury, records may be kept indefinitely according to the guidelines of my professional body, Federation of Holistic Therapy.  https://www.fht.org.uk/users/clair183395

Below is the wording used on your Client Registration form.

GDPR PRIVACY POLICY  

The General Data Protection Regulation Act 2018 (GDPR) came into force in 25th May 2018 setting new standards for expectations on businesses in relation to data and its use.  I confirm that all client information, medical history, personal details and treatment plans are stored manually which complies with the GDPR rules. 

I will ensure that your personal information will only be used for treatment purposes and will not be shared with any third party without your express permission. The only situation where your confidentiality may have to be broken would be under circumstances where you are deemed to pose a risk to yourself and/or others.  Your details will be stored for at least 6 years.

You will be asked to sign and date to confirm your consent to the above conditions in accordance with the GDPR rules.

COMMUNICATION 

I would like to get in touch with you when I have information and offers to share that I think you would be interested in.  If you agree to be contacted please indicate how you are happy to be reached.

 Phone call                            Phone text                         Email                               Post 

You understand that you can change your preferences or remove your consent at any time by letting the Therapist know.

You will be asked to sign and date to confirm your consent to the above conditions in accordance with the GDPR rules.